The Hajim School of Engineering and Applied Sciences at the University of Rochester invites applications for (1) senior technical associate and (2) staff accountant positions in the Department of Mechanical Engineering (hajim.rochester.edu/me/).

The University of Rochester is an Equal Opportunity Employer.
EOE / Minorities / Females / Protected Veterans / Disabled

Senior Technical Associate (Full-Time)

Job #: 1750
Department Code: 220541
FLSA Status: Exempt
Hours: 40 hours during regular University of Rochester business hours, with anticipated flexibility around project requirements during the academic year.

Technical Responsibilities

Provide technical and day-to-day lab support to faculty engaged in teaching and research. The candidate will be involved in activities in the teaching labs and will help organize, guide, and trouble-shoot student projects that feature varying degrees of complexity. The role requires a multidisciplinary approach and will include work with design, development, fabrication, utilization, and testing of specialized equipment. Candidate should be conversant and have some familiarity with mechanical lab instrumentation including but not limited to strain gauges, pressure transducers, load cells, LVDTs, RVDTs, extensometers, thermocouples, accelerometers, high-speed video, and various other electronic measuring systems. In addition, the candidate should have some familiarity with general mechanical and electronic test methods including multimeters, oscilloscopes, signal generators, and working with universal test machines used in mechanical test. Knowledge of basic bench top electronics and data acquisition is required.

Instruction Responsibilities

Conduct office hours, student team meetings, and train teaching assistants and coordinate with technical staff and other faculty across fall and spring semesters. The successful candidate will be heavily involved with the development of semester-long projects as well as modular short experiments.

Candidates should submit the following application materials to Christopher Muir, Professor, Department of Mechanical Engineering

  • Cover letter
  • CV
  • Any additional supporting documents

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Staff Accountant (Full-Time)

Grade: 051
Hours: 40 hours during regular University of Rochester business hours (8 a.m. – 4:30 p.m.), with anticipated flexibility around project requirements during the academic year.

Position Summary

Provides, in an independent manner, professional financial and administrative support to the Department of Mechanical Engineering under general direction and with latitude for independent judgement. Utilizes knowledge of the University accounting procedures to provide proper analysis, review and control over activity which impacts the financial records of grants administration for all of the currently funded projects. Responsible for research payroll-related processes, documentation, and paperwork for department. Interprets and applies University policies and procedures, granting agency fiscal policies, and department policies and procedures and presents recommendations based on interpretations.


Performs monthly analysis of ledger accounts and ensures completeness and accuracy of data; uses judgment as to whether account balances are reasonable; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures; initiates corrective action or recommends solutions as appropriate. Prepares and maintains financial reports on all externally and internally funded departmental grants and contracts and ensures that these reports support the findings and recommendations. Recommends improvements, adaptation and changes in policy and procedures in the accounting system. The department currently holds grants from foundations, federal government, and other sources. 

Reconciles personnel expenditures by reviewing University ledgers and Cumulative Salary reports. Utilizes encumbrance accounting system for reconciliation process, in conjunction with Cognos (FRS)/UR Financials, HRMS, and other diagnostic tools. Prepares and submits personnel forms/salary distribution changes for processing as needed and initiates corrective action to address errors as appropriate. Uses experience, training, and knowledge of procedures and regulations to resolve issues and suggest solutions. 

Reconciles non-salary expenditures by reviewing University ledgers, Requests for Payment, Employee Expenses Reports and other supporting documentation. Utilizes UR GEMS shadow system for reconciliation process, in conjunction with Cognos/UR Financials, HRMS, and other diagnostic tools. Investigates any discrepancies and takes corrective action as needed.

Completes Report of Expenditures (ROE) at the end of a grant with input from the Financial Analyst. Monitors research accounts and communicates with the Office of Research Accounting and Costing Standards (ORACS) to ensure successful close out of accounts. Works closely with the Administrator in troubleshooting financial issues and providing timely information and solutions.

Projects future spending based upon past expenditures, budgeted, and encumbered charges and uses these projections to interpret trends. Prepares and presents reports and recommendations to faculty.

Updates various spreadsheets on an ad-hoc and routine basis relating to ledger activity and financial projections utilizing Cognos/UR Financials, HRMS, UR-GEMS, etc. Processes journal entries/expense transfers as needed. Develops a variety of spreadsheets on an ad-hoc basis; performs additional financial/accounting duties as needed. May train other staff on accounting procedures, policies and systems.


  • Bachelor’s degree in Accounting, and one year of professional accounting experience; or an equivalent combination of education and experience required. Previous experience in academic research setting preferred.
  • Strong analytical and organizational skills with keen attention to detail and value of data integrity.
  • Positive customer service attitude with strong organizational, communication and interpersonal skills.
  • Shows initiative and resourcefulness in managing priorities and takes responsibility for accomplishing his/her own work while maintaining confidentiality of information.
  • Strong spreadsheet analysis and database experience as well as experience with UR accounting and payroll procedures preferred. CLASP certification preferred - candidate lacking this certification will attend classes upon hire and is required to successfully obtain certification. Experience with Cognos/UR Financials (Workday), and HRMS.
  • Ability to handle confidential information in a professional manner.
  • Ability to quickly learn new systems, programs, and / or software.

Candidates should submit the following application materials to Jill Morris, Administrator, Department of Mechanical Engineering

  • Cover letter
  • CV
  • Any additional supporting documents

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